activity coordinator - job description

Responsible to: Centre Manager

Responsible for: Coordinating social programmes and assisting the Centre Manager.

It is not an office-based job with regular hours. You must be outgoing, confident, flexible, be able to manage and motivate others, and be prepared to help with their work when necessary.

This is a residential position, and you will receive full board accommodation on the relevant campus, usually in the same areas as the students and leaders.

Main Duties

1. Familiarising yourself with the campus of the centre where you are based, and also the nearest town.

2. Liaising with the team of LSC staff at the centre, and developing a friendly and co-operative atmosphere.

3. Organising the work of the team of Activity Monitors in the centre so they are utilised efficiently.

4. Checking and supervising Activity Monitors to ensure social programme events are run correctly.

5. Planning, publicising and organising student events, such as sports tournaments, talent shows, quiz nights, and ensuring they are supervised and that activity staff participate fully in such events.

6. Researching, planning and coordinating full and half day excursions as included in the social programme.

7. Assisting with student arrivals, including checking arrival times, handling room allocations, giving a welcome talk, arranging the provision of food when necessary and a tour of the campus.

8. Assisting with student departures, including checking departure times, checking rooms for damage and ensuring that buses leave in plenty of time to reach the point of departure on time.

9. Confirming or cancelling at least 1 week in advance all coaches and entrances for the social programme, and preparing any vouchers, tickets or cash required.

10. Liaising with the Director of Studies to timetable teachers for excursions and activities when necessary, and providing relevant information for the teachers to use.

11. Preparing name lists, coach signs and emergency numbers for coaches for the excursions.

12. Informing the catering staff of any packed lunch or other special meal requirements.

13. Confirming discos, theatres, auditoriums, sports halls and other social programme room bookings.

14. Participating wherever possible and whenever necessary in activities and excursions, especially if outside of peak periods, and mixing with group leaders and students on a regular basis.

15. Keeping records of all vouchers, tickets and coaches.

16. Ensuring that the company's health and safety guidelines are followed, both on campus and when students are on off-site excursions.

17. Preparing and updating the LSC notice boards and signs around the centre to ensure students and leaders are kept informed and that LSC is a visible presence on the campus.

18. Wearing the LSC uniform provided as directed by the Centre Manager.

Rates of Pay

Pay will depend on experience and qualifications, but will be in the range of £350 to £400 per week. Working hours will include evenings and weekends. There will also be a final bonus subject to successful performance and size of centre.